MaxCorp is HIRING! APPLY NOW for the following positions (scroll down for the full job descriptions):

(1) Legal Administrative Assistant – The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Full-time position; in person attendance required.

(2) Paralegal – The Paralegal will assist attorney(s) by providing clerical/research support services including document preparation and review; interviewing clients and related interested persons; research, investigations, and fact checking; and court preparation. The Paralegal will work directly with the attorneys to prepare for new client cases and upcoming cases involving conservatorship/guardianship, trustee and probate administration cases. Full-time position; in person attendance required.

(3) Part-Time Bookkeeper – The part-time bookkeeper will maintain accounting records for the company’s clients. This position requires maintaining multiple client accounts, transactions and records. Flexible schedule; potential remote work options but in person preferred.

Please submit your cover letter, resume/CV, and references to contact@maxlegalservices.org by April 30, 2021.

(1) Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.  This position is located at Maximum Legal Services Corporation (MaxCorp), a Hawaii non-profit corporation located in downtown Honolulu.  This is a full-time position.  In person attendance during office hours (Monday-Friday, 8:30 a.m.-5:00 p.m.) is a requirement for this position. 

Supervisory Responsibilities:

• May direct the work of clerical employees in lower job classifications.
• May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients; prepares the conference room for in person meetings.
• Retrieves, sorts, and scans mail and distributes mail to the appropriate persons in the office.
• Maintains filing systems as assigned, including but not limited to permanent client files, court pleadings files, correspondence files, client financial files, and other administrative files.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, court deadlines, other deadlines, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment, including off-site storage and shredding.
• Maintains a system for recording expenses and the use of petty cash.
• Travels to/from the court, banks, other offices, etc. for pick-up/delivery of documents.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and function well in a high-paced and at times stressful environment.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Driver’s license with access to a car for work-related business required.

Education and Experience:

• Associate’s degree required; Bachelor’s degree in related field preferred.
• One to three years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

(2) Paralegal

Job Summary:

The Paralegal will assist attorney(s) by providing clerical and research support services including document preparation and review; interviewing clients and related interested persons; research, investigations, and fact checking; and court preparation.  The Paralegal will work directly with the attorneys and other staff to prepare for new client cases and upcoming cases involving conservatorship/guardianship, trustee and probate administration cases.  This position is located at Maximum Legal Service Corporation (MaxCorp), a Hawaii non-profit corporation located in downtown Honolulu.  This is a full-time position.  In person attendance during office hours (Monday-Friday, 8:30 a.m.-5:00 p.m.) is a requirement for this position. 

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Meets with attorneys, clients, and other professionals to discuss assigned cases or projects.
• Drafts legal documents including routine pleadings and motions, affidavits, and declarations; files motions and pleadings according to judicial procedures.
• Researches and analyzes statutes, regulations, legal articles, judicial decisions, and other legal sources; provides written analysis to attorneys.
• Interviews clients and other interested persons and prepares summaries of their statements.
• Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.
• Assists attorneys with court preparation, which may include attending meetings and hearings.
• Develops and maintains records regarding billable hours spent on specific cases.
• Monitors changes to government guidelines or regulations and submits reports on pertinent changes or updates.
• Performs other related duties as assigned.

Required Skills/Abilities:

• ·       Excellent verbal and written communication skills.

Education and Experience:

• Associate degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred.
• Paralegal certificate preferred.
• Some related experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

(3) Part-Time Bookkeeper

Job Summary:

The part-time bookkeeper will maintain accounting records for the company’s clients.  This position is located at Maximum Legal Services Corporation (MaxCorp), a Hawaii non-profit corporation located in downtown Honolulu.  The part-time bookkeeper position requires maintaining multiple client accounts, transactions and records.  Flexible schedule; potential remote work options but in person preferred.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Records numerical and financial data to produce financial records.
• Ensures financial data is entered correctly and accurately.
• Enters journal entries to debit and credit the company’s client accounts.
• Generates accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profits and losses.
• Reconciles and reports differences or issues found in financial records.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Knowledge of generally accepted accounting principles (GAAP) and financial data analysis.
• Ability to use accounting software (i.e., Quickbooks) to record, store, and analyze financial data.
• Ability to efficiently operate a 10-key calculator or equivalent and other related office equipment.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of administrative and clerical procedures.
• Excellent written and oral communication skills.
• Ability to maintain high standards of confidentiality in handling sensitive information
• Ability to manage several deadlines at once and complete them successfully.
• Ability to work independently and also collaborate with other staff.
• Any and all other related qualifications as reasonably determined by the supervisor.

Education and Experience:

• High school diploma or equivalent required; Associate’s degree with accounting coursework preferred.
• At least three years of bookkeeping experience required, preferably in the financial industry.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.